XYnovaethrix
Security & Incident Response Policy
Effective Date: 31 December 2025
Scope: Applies to all XYnovaethrix entities, platforms, services, applications, APIs, and user systems globally.
Purpose: Establish cybersecurity standards, procedures, and response protocols to protect XYnovaethrix operations, users, and data.
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1️⃣ SECURITY FRAMEWORK
1. Implement industry-standard security measures: - Encryption (data at rest and in transit) - Multi-factor authentication - Regular vulnerability scanning and penetration testing - Access control and least privilege policies 2. All entities must follow the global Security Policy and internal operational manuals.
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2️⃣ INCIDENT RESPONSE PROCEDURE
1. Detection: Continuous monitoring of systems for anomalies and threats. 2. Classification: Determine severity (Low, Medium, High, Critical) based on impact. 3. Containment: Immediate measures to isolate affected systems or services. 4. Investigation: Conduct a forensic review to identify cause and scope. 5. Eradication & Recovery: Remove threats and restore services securely. 6. Notification: Inform affected users, internal stakeholders, and regulatory authorities as required. 7. Documentation: Maintain detailed incident logs and lessons learned.
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3️⃣ ROLES & RESPONSIBILITIES
1. Security Team: Lead detection, response, mitigation, and reporting. 2. Executive Board: Approve response actions and resource allocation. 3. Founders: Oversight and final approval on critical incidents. 4. Users & Developers: Report suspicious activity promptly and follow security guidelines.
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4️⃣ DATA BREACH NOTIFICATION
1. Notify users promptly in compliance with Privacy Policy and Data Protection laws (GDPR, local regulations). 2. Include details of the breach, affected data, mitigation steps, and user instructions. 3. Maintain transparency with regulatory authorities.
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5️⃣ RISK ASSESSMENT & MITIGATION
1. Conduct regular risk assessments for all entities and services. 2. Update security controls based on emerging threats. 3. Maintain business continuity and disaster recovery plans.
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6️⃣ TRAINING & AWARENESS
1. Mandatory security awareness training for all employees, developers, and contributors. 2. Periodic updates on emerging threats and policy changes. 3. Documentation of training compliance.
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7️⃣ AUDIT & COMPLIANCE
1. Conduct internal and external audits of security controls and incident handling. 2. Address audit findings with corrective actions. 3. Maintain evidence for legal, regulatory, and investor requirements.
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8️⃣ AMENDMENTS
1. Policy updates require Executive Board and Founder approval. 2. Updated policies are communicated to all entities, users, and partners.
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9️⃣ PUBLIC VS CLASSIFIED VERSIONS
1. Public Version: Overview of security measures and user guidance. 2. Classified Version: Detailed infrastructure, response playbooks, logs, and vulnerabilities.
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Version: SIRP-1.0
Status: Active
Scope: Global – all XYnovaethrix entities, platforms, services, APIs, and operations